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Expense report template download#

For example, when you add a cost type to the form, only the people who downloaded the same version will see the update.

No real-time updates: Also, Excel doesn’t allow you to make changes that are immediately visible to everyone.

They have to be sent by email, attachments have to be added and unpacked, etc.

Spreadsheets take a lot of time to share: In addition, documents are not easy to share.

This can cause problems with the formatting of documents. The big disadvantage: not everyone uses the ‘standard’ Excel, but different editions. So no more installing programs on your computer, but working online with cloud services such as Office365 or Google Docs.

Formatting may vary per device and per program: For years, organizations have preferred programs that run entirely in the cloud over on-premise programs.

Simple formatting: In addition, Excel is easy to format, allowing you to easily add and remove fields that apply to your company.

In Excel you can easily add up rows and multiply amounts. For all kinds of processes, the Office app is used to create overviews and edit lists, which is why using Excel for expense reports seems like an obvious choice.

Doing calculations: Excel and financial administration go hand in hand.

Finally, there is a section for the budget holder to approve the claim with a signature. This is followed by an option for claiming mileage. Then simply add a description of the purchased product, the date of purchase, the amount excluding VAT and the amount including VAT. In the report you can add one line per claim, receipt or invoice. The form contains a number of master data that you need to fill in first, because without a name, bank account number and date, claims can probably not be processed properly.

Expense report template download#

Via this link you can download a free expense report template in Excel: Klippa expense_report.xls Our digital expense tool can save your organisation a lot of time and money and often leads to happier employees. We have expense reports in Excel and Word, but it is much easier (and cheaper!) to digitize your expense management. Traditionally, these costs are claimed using an Excel form, so below we offer some sample formats, free of charge. We do this for small SMEs but also large corporates. We process anything from travel expenses to receipts for cups of coffee and laptops. At Klippa we know everything there is to know about expense management.